User Guide

Find all the information you need to navigate through the event in this section. Take a look at the detailed tool information and tutorials, the FAQ and how to get support.

Netiquette

We all want this event to be fun and social and to be remembered as something special we as a community shaped together. In order to make this happen we have some behaviour rules to make this event pleasant and enjoyable for everyone.

Be polite and respectful to each other.
Accept everyone’s opinion or approach to the given topics.
Listen to what the moderator / moderation team says.
Mute your microphone unless you need to be heard.
Help others out! If anyone is struggling try to assist.
Take part actively in your group sessions but also leave space for others to participate.
No spam.

Remember the Human!

TOOLS

Use Mentimeter to vote and Conceptboard for working in groups! Check out how to use the tools in the section below.

Website

On the event website you have access to the live stream, your direct session links and other relevant information such as the agenda, access to support, tutorials for using the tools, information about social activities and the current leaderboard of the event game, amongst many more.

Livestream via Website

The livestream functions as the main communication channel of the event and is always on during the event. If during the event there is no session on the livestream, you will find information about current and/or upcoming sessions.

Microsoft Teams

Microsoft Teams gives you the opportunity to collaborate with your team via text chat, voice call or video conference.

Go to the agenda and navigate to the specific session
Take a look at your ticket to see in what room your session is
Click on your individual room to enter your teams space
Alternatively you can also follow the link in your calendar to enter your session

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Conceptboard

Conceptboard acts as a virtual whiteboard and enables your team to work together and communicate on a higher level. Regardless of time and location you can work together in real time on an unlimited workspace as if you were in the same room.

You will receive the link in your Microsoft Teams chat and via E-Mail
Open the link to your Conceptboard - be sure to use Google Chrome or Firefox as a browser
Login to Conceptboard as Guest
Enter your name
Get started!

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Bayronnect

Bayronnect is a speed networking tool which enables Bayer employees to have 5 minute video chats with randomly selected peers.

For -Users: Use Special-Apps-VPN and Firefox or Chrome for the Speed Networkings and the Gaming session in Social Experience on Day 1!

Microsoft PowerPoint

PowerPoint will be used additional to Conceptboard to display and present information on slides.

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Mentimeter

Mentimeter is an app used to create presentations with real-time feedback. You can use the tool to vote and to ask live questions in the Q&A session. It can by handy to use mentimeter on an extra device so you can follow the generated results on the livestream.

FAQ

Any questions? Our FAQ answers common questions to help you along the way.

Category: Livestream

I can’t hear anything over the livestream.

Check if your device volume is turned on or if it is muted. Also check if your browser-tab you are watching the livestream in is unmuted. Lastly, check your headphones/speakers volume control and power status. If the sound still isn’t working get support in the help section.

The livestream doesn’t work.

Make sure you are using one of the supported browsers: Firefox or Chrome. Then refresh the page and try again. Check if you are connected to the internet. If the livestream still isn’t working get support in the help section.

Category: Microsoft Teams

I’m in the session, but I can’t hear my Team.

Check if your volume is turned on or if your device is muted. In MS Teams go to “more actions” […] and click on “device settings” to view and adapt your settings. If you still can’t hear your team get support in the help section.

Do I have to register to take party in a MS Teams session?

No – a registration or download of the app is not essential as you can open your MS Teams session in the browser. It is however up to you to download the app and register.

Category: Session Navigation

How do I navigate to my session?

You have two options to navigate to your session: Option 1 1. Go to the agenda on the homepage 2. Click on the current session (e.g. Cultural Session) 3. Take a look at your ticket and check your room number for this session 4. Choose your room and enter the MS Teams session Option 2 1. Go to your personal mail calendar 2. Click on your session invitation link to enter your teams space

My link does not work.

Try to refresh your page and ensure that you are connected with the internet. Also make sure to use one of the compatible browsers (Firefox, Chrome) or try to open the link to your session with a different method – e.g. open the link in your calendar or on the website by choosing the room. If the link still isn’t working, get support in the help section.

I ended up in the wrong group, where can I find my own?

Either go to your personal mail calendar and click on the invitation link to the current session or recheck your ticket for the correct room. If all goes south, support will be there for you.

I am late. Can I still join my session?

Yes you can still join the session!

I want to sign up for a social session in the evening.

You can’t sign up for a social experience but you can indicate your interest in a session by marking it in the agenda. Do keep in mind that sessions may be full at a certain time.

How do I take part in the speed networking?

Bayronnect is a speed networking tool which enables Bayer employees to have 5 minute video chats with randomly selected peers. • Register on Bayron via SSO and enter a meetup • You will then be matched with people and, once you’re ready by clicking, get connected to your partner for a five minutes chat • Once the five minutes are over the software guides you automatically back to the lobby

I am missing a document for the session XY.

Links to Conceptboard are sent to you in your MS Teams session and by mail. Try both of the links if one isn’t working. If you wish to use a printed template instead or in addition go to Userguide and download the template to make handwritten notes.

Category: Technical Requirements

With which devices can I participate in the event?

You can use any web-enabled device that has a microphone and webcam. We recommend using a notebook/desktop.

Which browser should I use?

Preferred browsers for a smooth procedure are Google Chrome and Mozilla Firefox. We don’t recommend using Edge, Internet Explorer and Safari, as they do not offer all necessary web-technology.

What do I need for the event?

You will need a web-enabled device with a microphone and webcam and your individual ticket or your personal mail calendar to participate. Also make sure to keep paper and pen at hand. And of course bring a lot of good humour with you!

Do I need a webcam and microphone?

Yes. Microphone and webcam are essentials for a good communication within your working group.

Category: Agenda

I don’t know where I should be right now.

Go to the homepage and either click on the current day to see the detailed agenda or scroll down to see the overall agenda for all three days. Be sure to click on your time zone to see the correct starting times. See the additional session information in the agenda to know where to go.

I can’t find my session in the agenda.

In the agenda be sure to click on the correct time zone of your location. Alternatively the livestream always shows the current session and the next.

Do I have to be online during breaks?

Use your break according to your personal needs. We recommend leaving your device on standby and move to get started easier after the break.

Category: Support

I want to reach out to the organization team.

Go to support and contact the organization team by video, chat or hotline.

How can I contact my Team?

You can contact your team by using your individual MS Teams room. Navigate to your team session by choosing your team room on the Leaderboard page.

DOWNLOADS

Download individual Microsoft Teams backgrounds and templates for Bayer’s OI&DT Virtual Journey 2020.

Microsoft Teams Background Images

We’ve prepared some event-specific Microsoft Teams backgrounds for download! Choose a background image when interacting in a video conference.

Download your backgrounds here
To alter your background after you've already joined a meeting, go to your Meeting Controls and select More Actions … > Show Background Effects
To upload an the images of your own, select Add new and pick the downloaded file from your computer
Enjoy!

Templates

For your sessions we’ve designed some working templates for you to use if necessary.

No downloads available at the moment. Please check again later.

Need Support?

If you have individual questions that are not answered in the FAQ don’t hesitate to contact us and we will try to help you with your problem.

Organization Team

Send an email for support or sharing needs to the Organization Team. We’re happy to help you!

Send E-Mail

Microsoft Teams Meeting

You can contact us via this Microsoft Teams Meeting with any problem or question if you need to talk with us!

Go to Meeting

Support Hotline

Give us a quick call if you have any specific questions or technical problems during the event: 0049 30 61289260

Talk to Support Team